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How to Start an Alumni Club to Engage Your Alumni

How to start an alumni club?

An alumni club helps people connect, reconnect, and network. It is a gateway for people to get in touch with long-lost friends, provide professional opportunities, internships, and help build valuable contacts.

There is no denying that alumni clubs can be useful in many ways. Are you looking to build one yourself? Read further to know what it takes to start an alumni club.

Steps to Build an Alumni Club

Step 1: Who Will Run the Alumni Club?

Starting a club involves a bit of research and lots of communication, as well as a detailed planning process. You will first have to decide who will run the club.

It is important for your alumni club manager to be:

  • An alumnus of the institution, 
  • Enthusiastic about the club and its future, 
  • Willing to dedicate the time and effort it requires to build and bring people together,
  • Able to stay in touch with fellow alumni and the institution they are an alumnus of. 

This should be followed by acquiring the necessary permissions to establish your club. It may not be necessary for many countries but is mandatory in some. 

Step 2: Creating Your Team

Once you decide who is going to be in charge of the club, you will have to do some research and locate the alumni who graduated from the school or university. Don’t be afraid to reach out.

Make a list of people who are equally excited about the idea of starting a club. Ensure you are ready with the list of core team members who are willing to help run the alumni club.

Teamwork for an Alumni Club

Step 3: Building Your Alumni Community

Once the team has been decided, work can be divided and given to different members of the core team. The tasks will involve communicating with the institution, acquiring contact details of the alumnus, geographically tracking old alumni, contacting them, informing them about the new alumnus club, as well as requesting them to be a part of it.

Registration of members can be done manually or you could use alumni management software to help you with this task. 

Step 4: Funding

For running any club, funding is necessary. From hosting events to supporting charities and funding scholarships; funding is necessary. After a list of all the interested people is made, you can send them invites through emails.

Along with the emails, you can also ask for a donation to get the club up and running. Of course, this has to be something they get to choose. The institution may have also set aside some funds for running an alumni club. All this money can be put into kick-starting your club with the first event gala planned. 

Ensure you are able to collect online payment over a secure platform with your alumni engagement software.

Handling finances as an alumni club

Step 5: Hosting the First Event

You can collaborate with interested sponsors or have some alumni sponsor for the first event. This can be a dinner or a show or a gala that will entertain all the members. The tickets to this can be sold online through your alumni software.

Grow Your Alumni Club with Raklet

Organize events and collect payments. Add tiered memberships and collect the fees (one-time or annual) easily online. Slowly establish scholarship funds and networking opportunities to help your alumni benefit from being a part of the club. Make use of our discussion boards and private messaging features to strengthen bonds. Also, you can use our job boards to create more opportunities for each alumnus.

Having alumni management software like Raklet will help you manage all of these tasks. Ensure your software helps you provide a hassle free experience for your alumni.

If you’d like to learn more about alumni management, check out these articles below:

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