membership data management software- should you buy it or build it?

Membership data management software: should you build it or buy it?

Are you an organization that needs good membership data management software but confused if you should build your own software or buy an existing one?  Well, you are not alone. A lot of membership organizations are confused when it comes to the right software for their community.

When your organization’s data crosses that threshold of being manually manageable, the need for software dedicated to managing your data arises. With many businesses moving to the cloud, the demand for effective membership data management software has increased.

Your member management software must be easy to use, simple yet flexible yet efficient. You could either get a membership data management software custom-built for you or buy an existing one that has been developed after careful consideration of the needs of various business owners.

So, how do you decide which membership data management software to choose? 

Here are some points that can help you decide what could work best for you.

Always calculate your budget before you buy your membership data management software.

1. Your Budget.

Anything that is customized is quite costly. However, like every other customized product, you get software that suits your needs. But if you are a startup or have a smaller budget, you can opt for an existing membership management software solution.

There are many membership management software at an affordable cost. Few offer a completely free account to use before you go ahead and purchase their annual or monthly plans.

2. Additional support for your software. 

If your organization has members from all over the world and is continuously growing, it would be a good option to opt for a membership software already available in the market. They offer training as well as support. So, you don’t have to worry about training your new members every single time.

3. Adequate time for customized software.

Building your own software requires adequate time to plan, build, test, and train before it is put to use. If you need a quick solution, you could hire or buy a data management service. Save time and focus on growing your revenue.

Make sure you have enough time to build your membership data management software.

4. Compatibility with third-party apps

Your organization will use multiple software that must be integrated with your membership management software. Therefore your software has to be compatible with all the other third party software and plug-ins you use. This is something you will have to consider while building your own software. If not, choose a readily available software that enables you to use other third-party software with ease.

5. Constant update of your software

Your membership data management software is something you will use for many years to come. Therefore it is essential that you update and upgrade it frequently. So, if you build your own platform; you might need a team of experts who can help you with updates Otherwise, ready-made membership software has a dedicated team to understand the current trends and constantly updates them. 

Make sure you list out all your organization needs before you decide on the membership management software

Considering the factors listed here, opting for an existing software is a great solution for your organization’s membership data management software. You can access all your data from anywhere in the world.

In addition to this, you can plan events, send out emails as well as create campaigns easily with a great management platform. So, unless your needs are extremely specific and if you are OK with spending a huge amount of money; opting for customized software doesn’t sound sensible.

Shalini Murthy

Shalini Murthy is a membership consultant at Raklet. She enjoys reading books, writing poetry, painting, and loves watching romantic comedies.

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